Enhanced National Highway System (NHS) Pavement Condition Data Collection

Dear Transportation Partners:

When MAP-21 expanded the National Highway System, many local roads classified as principal arterials got added into the Enhanced NHS and came under the MAP-21 performance requirements. To comply with the new NHS performance requirement, the state must collect NHS route pavement condition data.

One question some local agencies have been asking is who will be responsible for collecting the pavement condition data. As Caltrans and our transportation partners continue the dialogue on this subject of data collection in HNS, HSIP and many other areas, I would like to share with you that Caltrans has taken some initial steps to collecting pavement data on all NHS routes, including those off the State Highway System to establish a baseline of NHS pavement condition.  Caltrans has a 2-year contract to collect pavement data which includes IRI, Rutting, Faulting, and Cracking for the entire enhanced NHS (State and Local NHS roadways).  This data is being collected for years 2015 and 2016 and will be reported in FHWA’s Highway Performance Monitoring System (HPMS)

in 2016 and 2017 respectively. Any additional collection of the NHS on the local system after the existing contract is completed is currently under discussion.  We will keep you appraised of any new information as it becomes available.

Ray Zhang, Chief

Division of Local Assistance

Caltrans

916-653-1776

Draft Office Bulletin – Bridge Investment Credit

Dear Transportation Partners,

Please refer to a draft copy of Bridge Investment Credit Office Bulletin (OB), flow Chart, and Q and A. This draft OB is to provide instructions on a new program, the Bridge Investment Credit (BIC), soon available to local agencies using Highway Bridge Program (HBP) funding. The BIC will allow local agencies to replace, rehabilitate, and do preventive maintenance work on HBP eligible bridges using local funds, then receive credit for up to 100 percent of the eligible work. The credit, in turn, will serve as the required non-Federal match for a future local Federal-Aid bridge project.

Department of Local Programs for HBP is asking for comments on the draft OB.

Please return your comments to your local assistance engineer by COB 9/16/2015 at the same time that bridge surveys are due to be returned.

If you have any questions on this draft OB or related documents attached, please contact the local assistance engineer for your bridge projects.

Thank you for your support

2015 08 27 OB BIC Clean

BIC Question and Answer

BIC-flow chart

FHWA’s FMIS ( E-76 Approval and Reimbursement System) Shut Down 09/26/15 – 10/25/15

Dear Transportation Partners:

The Federal Highway Administration (FHWA) has been working on upgrading its Financial Management Information System (FMIS) for a while to comply with some MAP-21 requirements. The roll out of FMIS upgrade has been postponed several times at the requests of state DOTs, including Caltrans, to allow the state DOTs more time to get their systems ready to work with the upgraded FMIS. To minimize the impact on the states’ ability to authorize federal funded project, the FMIS roll out has been postponed to near the end of federal fiscal year.

The time has finally come for that roll out to take place. On September 26, 2015, FMIS will shut down. This takes place a day after the deadline for all states to obligate their federal funding for federal fiscal year 2014/2015. The new FMIS is scheduled to come back on October 26, 2015.

Here are major impacts this month-long FIMS shut down will have:

· E76 approvals – No E76 approval will take place during this period. Fortunately, we will have processed most, if not all, of the E76s submitted near the end of the federal fiscal year. I expect the impact to project approval to be minimal.
· Local Agency Invoice Payment – Caltrans will continue to process invoice payments to local agencies, even though the FMIS shutdown will include the stoppage of reimbursement to Caltrans by FHWA.

I could go on telling you about the upgrade Caltrans is working on our Federal-aid Data System (FADS) to match the changes in FMIS. However, those changes will impact Caltrans internal staff more than the local agencies.

I wanted to get this quick information out as some local agencies have concerns about their invoice payments after hearing from other state DOTs that they would stop paying local agency invoices. Not in California. Your invoice will continue to be paid.

Thank you for your attention.

Ray Zhang, Chief
Division of Local Assistance
Caltrans