We recently received a confirmation from HQ regarding the handling of certain utility relocation items (manhole cover adjustments, etc) in the Construction Authorization.
Current LAPM allows certain utility relocation items to be authorized in the Construction E76 if the work is to be performed by highway contractor.
In LAPM Chapter 14:
ii) Work by Local Agency’s Highway Contractor
If the relocations are to be performed during the construction phase by the local agency’s highway contractor, the work should be included in the plans and specifications like any other work. The local agency must add an explanation to this effect to the “Remarks” section of the Specific Authorization Request to Relocate Utilities (Exhibit 14-C) and must attach a copy of the approved Specific Authorization to the Right of Way Certification submittal. Utility relocation costs may be included in the highway contract as a bid item, as supplemental work, or as a contract change order, and financed from funds in the construction work authorization.
The Right of Way Cert must identify any and all utilities that are impacted by the project, regardless whether federal funds participation will be sought.
To be eligible for federal participation, utility relocation to be performed by contractors must meet the following:
The R/W Cert must identify all utilities that will be incorporated into the construction contract.
Local agency is legally liable for the cost of the relocation.
Caltrans RW’s approved Specific Authorization Request to Relocate Utilities (Exhibit 14-C), for each participating utility as an attachment to the R/W Cert.
It is preferable that utility relocation contract items are segregated in the Engineer’s Estimate, with non-participating items clearly identified.