New INACTIVE Rules from FHWA

We recently received notice from FHWA that the rules regarding Inactive Projects haves changed and are effective IMMEDIATELY.

Although there are several action items and deadlines for Caltrans listed in the memo, here is a quick summary of the new rules that will directly impact our local partners:

  • Tier 3: Unexpended funds below $50k; 36 months since last invoice or initial authorization. (no change)
  • Tier 2: Unexpended funds from $50k to $200k; 18 months since last invoice or initial authorization.
  • Tier 1: Unexpended funds greater than $200k; 12 months since last invoice or initial authorization.
  • Projects become inactive within the quarter of the review (these projects previously listed as 3 Month Look Ahead).
  • If projects cannot be invoiced, funds should be deobligated until an invoice is ready to go, and then funds can be re-requested. No justifications.

If your project appears on the Inactive List, please submit invoices to the District by Friday, March 8. This will allow us to review and process these invoices so that a transaction can occur before the end of the quarter.

The updated Inactive List can be found at this website:

The FHWA Memo to Caltrans establishing these new rules along with required deadlines is attached here


About John Hoole

John, as the District Local Assistance Engineer, is responsible for the administration of the Local Assistance Program in District 3, which covers local and regional agencies in eleven Sacramento Valley and Northern Sierra Counties. He supervises a group of 10-12 Engineers and Planners who ensure delivery of State and Federal funds to the locals. His experience in the District includes Design, Project Management, and Programming, and prior to the District he worked as a Transportation Engineer with the Federal Highway Administration.

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