Annual Equal Employment Opportunity (EEO) Report (FHWA Form PR-1391)

SUBJECT:
Local Agency Federal-Aid Highway Construction Contractor’s Annual Equal Employment Opportunity (EEO) Report (FHWA Form PR-1391)

SPECIAL NOTE:
FHWA Form PR-1391 was revised September 2013. All previous versions of this form are now obsolete. Data submitted on previous versions, including LAPM Exhibit 16-O (rev 3.92), will not be accepted. Please submit your information using the current version, attached to this email.
REQUIREMENT:
The Federal Code of Regulations 23, Part 230.121 requires annual EEO Reports (Form FHWA PR-1391) from contractors who perform work on Federal-aid contracts. The purpose of the PR-1391 is to show the composition of the workforce by race and gender for each craft classification. Form PR-1391 applies to all prime contractors and subcontractors, regardless of tier, who have Federal-aid contracts that exceed $10,000 and that worked all or any part of the last full week of July, July 20 to 26, 2014. If the project is completed before the last full week in July or does not begin until August, no report needs to be filed. The form is an excel document. Contractors should download the document to their computers to report the information.
REPORTING PROCEDURE:
1. The local agencies notify their prime contractors of this reporting requirement.
2. The prime contractors, as well as each subcontractor, report this information to their respective local agency Resident Engineer who certifies that the information is correct and complete.
3. The local agency Resident Engineers send the forms to the Caltrans District 3 Local Assistance Office at the address below who verifies that the information is complete.
REPORT DUE DATES:
Contractors must submit the completed form PR-1391 to their local agency Resident Engineers no later than August 15, 2014.
Local Agency Resident Engineers must submit forms to the DLAEs by August 29, 2014
Submission of completed forms can be mailed to:
Caltrans-District 3
Office of Local Assistance
703 B Street, Marysville, CA 95901
Attention: EEO PR-1391

For Questions please contact:
James P. Day
Email: j.p.day@dot.ca.gov
Ph. (530) 741-5116
Fax. (530) 741-5466

FHWA-1391 Instructions 2014

FHWA-1391 Report Form 2014

 

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